This policy covers personally identifiable information collected or stored by IntactNews on its servers in relation to the website and its community. IntactNews collects and retains the least amount of personally identifiable information needed to fulfill operational needs.
The public nature of user comments
All comments, and all publicly available information about those comments, are irrevocably licensed and may be freely copied, quoted, reused and adapted by third parties with few restrictions.
Activities on IntactNews
In general, this Policy only applies to private information stored or held by the IntactNews which is not publicly available.
Interactions with the website not covered by this Policy include, but are not limited to, aspects of browsing and commenting on pages. These interactions may reveal a contributor's IP address, and possibly other personal information, indiscriminately to the general public.
Users may also interact with one another outside of the website, via email, IRC or other chat, or independent websites, and should assess the risks involved, and their personal need for privacy, before using these methods of communication.
IntactNews requires registration for comments. Users that do register are identified by their chosen username. Users select a password, which is confidential and used to verify the integrity of their account. Except insofar as it may be required by law, no person should disclose, or knowingly expose, either user passwords and/or cookies generated to identify a user. Once created, user accounts will not be removed. It may be possible for a username to be changed, depending on the individual circumstances, and up to the sole discretion of IntactNews. IntactNews does not guarantee that a username will be changed on request.
Purpose of the collection of private information
InactNews limits the collection of personally identifiable user data to purposes which serve the well-being of its projects, including but not limited to the following:
- To enhance the public accountability of the website. IntactNews recognizes that any system that is open enough to allow the participation of the general public will also be vulnerable to certain kinds of abuse and counterproductive behavior. IntactNews has established a number of mechanisms to prevent or remedy abusive activities. For example, when investigating abuse on a project, including the suspected use of malicious “sockpuppets” (duplicate accounts), vandalism, harassment of other users, or disruptive behavior, the IP addresses of users (derived either from those logs or from records in the database) may be used to identify the source(s) of the abusive behavior. This information may be shared by users with administrative authority who are charged with protecting the website.
- To provide site statistics. IntactNews statistically samples raw log data from users' visits. These logs are used to produce site statistics; the raw log data is not made public.
- To solve technical problems. Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site.
Details of data retention
IP and other technical information
- When a visitor requests or reads a page, or sends email to the IntactNews server, no more information is collected than is typically collected by web sites. IntactNews may keep raw logs of such transactions, but these will not be published or used to track legitimate users.
- When a page is edited, or a comment is posted, by a logged-in user, the server confidentially stores related IP information for a limited period of time. This information is automatically deleted after a set period.
- The website sets a temporary session cookie on a visitor's computer whenever the website is visited. Readers who do not intend to log in or edit may deny this cookie; it will be deleted at the end of the browser's session. More cookies may be set when one logs in to maintain logged-in status. If one saves a user name or password in one's browser, that information will be saved for up to 30 days, and this information will be present to the server on every visit to the website. Contributors using a public machine who do not wish to show their username to future users of the machine should clear these cookies after use.
- User contributions are also aggregated and publicly available. User contributions are aggregated according to their registration and login status. Data on user contributions, such as the times at which users edited and the number of edits they have made, are publicly available via user contributions lists, and in aggregated forms published by other users.
- No more information on users and other visitors reading pages is collected than is typically collected in server logs by web sites. Aside from the above raw log data collected for general purposes, page visits do not expose a visitor's identity publicly. Sampled raw log data may include the IP address of any user, but it is not reproduced publicly.
Access to and release of personally identifiable information
Access to and publication of this information is controlled by IntactNews. Sharing information amongst administrators and moderators is not considered "distribution."
Release: Policy on Release of Data
It is the policy of IntactNews that personally identifiable data collected in the server logs, or through records in the database, or through other non-publicly-available methods, may be released by IntactNews volunteers or staff, in any of the following situations:
- In response to a valid subpoena or other compulsory request from law enforcement,
- With permission of the affected user,
- When necessary for investigation of abuse complaints,
- Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues,
- Where the user has been persistently behaving in a disruptive way, data may be released to a service provider, carrier, or other third-party entity to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers,
- Where it is reasonably necessary to protect the rights, property or safety of IntactNews, its users or the public.
Except as described above, IntactNews policy does not permit distribution of personally identifiable information under any circumstances.
Third-party access and notifying registered users when receiving legal process:
As a general principle, the access to, and retention of, personally identifiable data should be minimal and should be used only internally to serve the well-being of the website. Occasionally, however, IntactNews may receive a subpoena or other compulsory request from a law-enforcement agency or a court or equivalent government body that requests the disclosure of information about a registered user, and may be compelled by law to comply with the request. In the event of such a legally compulsory request, IntactNews will attempt to notify the affected user within three business days after the arrival of such subpoena by sending a notice by email to the email address (if any) that the affected user has listed in his or her user preferences.
IntactNews cannot advise a user receiving such a notification regarding the law or an appropriate response to a subpoena. IntactNews does note, however, that such users may have the legal right to resist or limit that information in court by filing a motion to quash the subpoena. Users who wish to oppose a subpoena or other compulsory request should seek legal advice concerning applicable rights and procedures that may be available.
If IntactNews receives a court-filed motion to quash or otherwise limit the subpoena as a result of action by a user or their lawyer, IntactNews will not disclose the requested information until recieving an order from the court to do so.
Registered users are required to provide a valid email address. However, when an affected registered user does not provide a valid email address, IntactNews will not be able to notify the affected user in private email messages when it receives requests from law enforcement to disclose personally identifiable information about the user.